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HC Google Tips that have been shared

Here you will find Google tips that have been shared at faculty meetings or just questions people have asked, or tips people have suggested as useful for others.  
Let Gary know if you have one to suggest.

General Google Tips
  1. One of the ways to add a Gmail or Calendar icons/link to your bottom task bar row
  2. One of the best features in Gmail and Google Docs is also one of the least well-known. The Remove Formatting button can save you tons of time when copying / pasting text. 
  3. Five tips on how using Google Apps can help with meetings
  4. If you are leaving employment at HC, your Google account will stay active thru the next semester after the semester during which you left.   For info on migrating info from your HC Google account to a personal Google account, check this out. 

  1. Using labels as folders for your email. With Google's great search tools in Gmail, its not as critical to be organized, but it never hurts.
  2. "Canned response" having different canned responses are great to use as the basis for email content you send often
  3. "Undo Send"  How many times have you sent an email and then said "Wait, I forgot..." and want to add something or change something?
  4. When you reply to an email, if you want to edit the subject line or add your comments in between their original email
  5. To change the default size of window when composing an email message and also how to request notification if the user (inside the HC gmail system) has opened your email
  6. Two ways to either mark emails as important, or to keep them open in front of you
  7. Adding a signature to Gmail
  8. Google's name is synonymous with searching, so learn how to conquer your Inbox with Gmail Advanced Search Operators
  9. Limiting email distractions
  10. How to set your "out of office/vacation" auto reply
  1. Adding Google Tasks in your calendar is a nice way to remind yourself to do things on certain days
  2. Adding attachments to a calendar event so everyone has the same info needed for the event/meeting. 
  3. When you create an event, you can add guests and then by the "find a time" or "suggested times" it will give you possible time options.  That is if people are putting their schedules in Google Calendar.  
    Note: when you save the event, it will tentatively put it on their calendar so they will see it.

Google Docs/Drive Tips
  1. Should I use Microsoft Office or Google's products?
  2. Sharing a Google doc or folder 
  3. Doing a "Shift Alt 5) allows you to put a strikethru through the text, but you might want to also checkout the  "suggested edits" tool, similar to Word's "track changes".  Good for those collaborating on a document or writing instructors and their students.
  4. Editing Microsoft Office document in Google Drive, you will need to install a plugin
    It is certainly easier to just work on joint documents in G drive if they are G docs and work with Microsoft documents on your K drive, but...
    1. One version of instructions
    2. Another version   
    3. Managing Revisions of non Google files in Google Drive
  5. Google Doc can automatically insert the citation according to the style you want ( MLA or APA, or Chicago)
  6. Switching from Dropbox to Drive

Google Sheets and Forms 
Sheets are like Excel, but power Excel users will probably want to stick with Excel.
Forms are surveys you can create in Google for people on or off campus.  The results of the survey are then 
stored in a Google Sheet

  1. Googles instructions on how to Create a survey using Google Forms
  2. Print and video tutorials on Google forms for teachers
  3. List of educational uses of forms